Email @ ICT
INTRODUCTION
Electronic mail, sometimes called email, is a computer based method of sending messages from one computer user to another. These messages usually consist of individual pieces of text which you can send to another computer user even if the other user is not logged in at the time you send your message.
8 Advantages of Email
- Cheap. No further expenses once you are online
2. Easy to reference. Sent and received messages and attachments can be stored safely, logically and reliably.
3. Easy to use. Once you’re set up, sending and receiving messages is simple. That goes for a host of other email functions. Data storage and contacts can be accessed quickly and easily.
4. Easy to prioritize. Incoming messages have subject lines that mean you can delete without opening. How much time does that save compared to ‘snail mail?’
5. Fast Message to send? Done, under a second! Email is by far the fastest form of written communication.
6. Global. Web based email means you can access your messages anywhere online. Going oversees? Before you go, mail yourself a copy of your passport number, travel insurance details or your accommodation details.
7. Good for the planet. Actually the advantages and disadvantages of email are clear here. Computers themselves aren’t 'green', but email offsets some of the damage by reducing the environmental cost of contact.
8. Send reminders to yourself. Do you use more than one account? Email yourself messages from work to home.
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7 disadvantages of email
1. Emotional responses. Some emails cause upset or anger. A reply in the heat of the moment can’t be retracted.
2. Lacks the personal touch. Some things are best left untyped. Email will never beat a hand written card or letter when it comes to relationships.
3. Misunderstandings. Emails from people who don’t take the time to read what they write before clicking ‘send’. Time is wasted, either to clarify or, worse, acting on a misinterpretation of the message.
4. Pressure to reply. Once it’s in your inbox, you feel an ever increasing obligation to act on it. Procrastinating doesn’t making it go away.
5. Spam. Having to deal with spam and spoofs is one of the worst avoidable time wasters online.
6.wastes up your time. Over checking messages is time wasted on low value, passive activity.
7. Viruses. A virus could seriously affect your computer. If you want know how to use email, you need to know how to deal with these.
Email communication problems:
Email is an extremely popular form of communication in both the business and personal communication landscapes, but it can often lead to major problems if the email message is misinterpreted by some one. If the people involved are in different emotional states they may be carried over by misunderstanding
